If you’ve got two hours and WPS Writer, you can leave with a clean, ATS-friendly resume and a tailored cover letter. This tutorial walks you through a precise, timeboxed workflow that uses WPS AI to draft and refine content—plus manual fallback steps if AI access isn’t available. You’ll get exact click paths, prompt examples, formatting safeguards, and quick checks to keep you on pace.
- Difficulty: Easy–Moderate
- Total time: 120 minutes (with checkpoints)
- You’ll need: the target job description, your work history (roles, dates), 3–6 measurable achievements, portfolio/LinkedIn links, and the company name/role title.
Note on availability: WPS AI is integrated into WPS Office and appears as an in-app assistant in supported regions; usage is allowed outside the Chinese Mainland per the WPS Online Service User Agreement. See the policy details in the WPS document “Online Service User Agreement.”
What you’ll accomplish in 2 hours
- A resume in a simple, ATS-friendly format
- A tailored one-page cover letter aligned to the same job
- Clean formatting, correct file naming, and the right export format for applications
Minute-by-minute plan (stick to it!)
- 0–15: Prep your inputs and open WPS Writer
- 15–25: Pick a minimalist template
- 25–55: Draft your resume with WPS AI (or manually)
- 55–85: Draft your cover letter with WPS AI (or manually)
- 85–105: Format + ATS checks
- 105–120: Final polish, file names, export
Keep a timer visible. If you fall behind, skip embellishments and move on—you can always refine later.
0–15 min — Prep your materials and open WPS Writer
Gather essentials:
- Target job description (paste into a separate note/document for easy reference)
- Your top achievements with metrics (e.g., increased retention 14%, reduced cycle time 22%)
- Titles, company names, locations, employment dates
- Relevant tools/technologies for the role
Launch WPS Writer and sign in.
Privacy tip: Avoid pasting confidential or proprietary data into any AI prompt. Keep sensitive numbers high-level if needed.
Reference for WPS AI capabilities and in-app integration: see the WPS Academy overview of embedded AI features in WPS Office (draft, refine, translate, polish). According to the 2024 WPS Academy explainer, WPS AI supports drafting and refining text directly in Writer.
15–25 min — Choose a simple, ATS-friendly template
- Click: Home (WPS Office) → Apps → Templates → search “resume” or “cover letter.” Then choose Use Now to open in Writer. The official help explains Apps → Templates → Use Now as the standard path.
- Pick a single-column, minimalist design with clear headings (Work Experience, Education, Skills). Avoid graphics-heavy or multi-column layouts; they can reduce parse accuracy in applicant tracking systems, as outlined by Jobscan’s ATS formatting guidance.
Quick check (1 minute):
- Headings are standard and editable
- No text boxes or decorative shapes in the body
- Margins and fonts look clean and readable
Fallback if AI is unavailable: You can proceed entirely manually using the template; you’ll still meet the 2-hour target.
25–55 min — Build your resume with WPS AI (or manually)
Focus on four parts: headline/contact, summary, experience bullets, and skills.
- Contact + headline (5 min)
- Fill in name, phone, email, city/state (or country), and LinkedIn/portfolio URL.
- Add a concise role headline (e.g., “Data Analyst — SQL, Python, Tableau”). Keep it factual.
- Summary (10 min)
- If using WPS AI: Open the AI panel in Writer (look for the AI entry/button in the document interface) and paste a prompt:
Write a 3–4 sentence professional summary for a [TARGET ROLE] that highlights [TOP SKILLS/TOOLS] and [TOP ACHIEVEMENTS], aligned to this job description:
[PASTE KEY LINES FROM JD]
Keep it ATS-friendly, specific, and concise.
- Review and lightly edit for accuracy and keywords from the job description.
- If manual: Write 2–4 lines that name your role, 2–3 core strengths, and one metric-backed achievement. Mirror the job title wording where natural.
- Experience bullets (15 min)
- Start with your most recent role. Aim for 3–5 bullets per role. Use results-first phrasing where possible.
- With WPS AI: Select a rough bullet or short note and prompt:
Rewrite this bullet to lead with results, include a concrete metric, and use a strong verb. Keep it one line and ATS-friendly:
[YOUR BULLET OR NOTES]
- Another useful prompt for transforming responsibilities into achievements:
Turn these responsibilities into 3 achievement bullets with measurable outcomes, reflecting the JD’s priority skills [LIST 2–3 SKILLS]:
[PASTE RESPONSIBILITIES]
- Manual method: Use the Problem–Action–Result pattern. Example: “Cut onboarding time 22% by standardizing SOPs and automating checklists in WPS Forms.”
- Skills section (10 min)
- Create two short groups: “Core Skills” and “Tools/Platforms.” Pull phrasing from the job description (no stuffing; mirror only what you actually have).
- With WPS AI, try:
Based on this job description, generate a concise skills list for a [ROLE], grouped into ‘Core Skills’ and ‘Tools/Platforms.’ Avoid soft-skill clichés and keep to 10–14 items total:
[PASTE KEY JD REQUIREMENTS]
Checkpoint (3 minutes): Are the top 8–10 keywords from the JD present naturally in your Summary, Skills, and most recent Experience bullets? If not, adjust phrasing. Jobscan’s 2024 guidance emphasizes clear headings, single-column layout, and keyword alignment for ATS-friendly resumes.
Note: WPS AI capabilities like drafting and refining text are described in the WPS Academy feature overview, which outlines integrated AI actions in Office documents.
55–85 min — Draft your cover letter with WPS AI (or manually)
Target structure: Hook → Fit/Evidence → Close. One page max.
- Open or insert a cover letter template (2 min)
- From WPS: Home → Apps → Templates → search “cover letter” → Use Now. You can also browse WPS’s cover letter templates on their site and then open in Writer.
- Opening hook (6–8 min)
- With WPS AI:
Draft a 2–3 sentence opening for a cover letter for the [ROLE] at [COMPANY]. Connect my most relevant achievement to the company’s need/mission, and state the role name clearly. Keep it specific, human, and professional.
My highlight: [ONE METRIC ACHIEVEMENT]
Job description excerpt: [PASTE 3–5 LINES]
- Manual: State the role, the company name, and a concrete achievement tied to a requirement they posted.
- Fit + evidence paragraph(s) (10–12 min)
- With WPS AI:
Write one tight paragraph mapping my experience to the top three requirements in this JD, including one quantified result:
My experience notes: [3–5 SHORT BULLETS]
JD priorities: [PASTE 3–5 LINES]
Tone: confident, concise, no fluff.
- Manual: Choose 2–3 requirements and match each with a specific example from your background, one metric included.
- Closing (3–5 min)
- With WPS AI:
Write a concise closing paragraph that reiterates role fit and invites next steps. Thank the reader and keep it under 3 sentences.
- Manual: One sentence of enthusiasm + availability, one sentence of thanks.
Style alignment tip: Keep the tone consistent with your resume. Universities often recommend clear, tailored letters; for a compact framework, see Harvard’s guidance on concise, targeted cover letters.
85–105 min — Formatting and ATS safeguards
Your goal here is cleanliness and consistency.
- Fonts and sizing: Use standard fonts (Arial, Calibri, or Times New Roman). Keep body text 10–12 pt and headings 12–14 pt. Career resources like Indeed consistently recommend simple, readable fonts and sizes for ATS and recruiters.
- Layout: Single-column, left-aligned content. Avoid text boxes, graphics, and complex tables—they can interfere with parsing in many ATS, as noted by Jobscan’s ATS formatting tips.
- Headings: Standard section names (Summary, Work Experience, Skills, Education). Keep punctuation simple.
- Dates and locations: Use a consistent format across roles.
- Hyperlinks: Ensure your email and portfolio/LinkedIn links are clickable.
- File length: Resume ideally 1 page (2 if 10+ years experience). Cover letter 1 page.
Quick structure check (3 minutes):
- Resume scans top-to-bottom without odd columns
- Each role has 3–5 concise, metric-friendly bullets
- Skills grouped logically and reflect the JD
105–120 min — Final polish, naming, and export
- Proof and tighten (6–8 min)
- Use WPS AI’s refine/polish features on select sections to tighten sentences and adjust tone where needed, then read aloud once yourself for clarity. The WPS Academy WPS AI overview describes in-document refine and polish actions.
- File naming (2 min)
- Resume: LastName_Role_Company_Resume.docx
- Cover letter: LastName_Role_Company_CoverLetter.docx
- Save and export (5–6 min)
- Save the working files as .docx:
- Menu/File → Save As → Word Document (.docx). WPS Office supports saving as .docx; see WPS Academy’s general saving guide for file handling steps.
- Export to PDF when requested by the employer:
- Menu/File → Export to PDF. WPS Academy provides a short guide to exporting documents to PDF.
- Which format to submit? Unless the job post specifies PDF, most ATS parse .docx reliably. If they ask for PDF, send both: .docx for ATS, PDF for human readability.
Final pass checklist (2 minutes):
- Zero spelling errors; consistent punctuation
- JD keywords appear naturally in Summary, Skills, and top bullets
- Clean single-column layout; standard headings; links work
Troubleshooting and fast alternatives
Can’t find WPS AI in Writer?
- Make sure you’re signed in and using the latest WPS Office build. Availability is limited by region; the WPS Online Service User Agreement notes usage is allowed outside the Chinese Mainland. If it’s still unavailable, proceed with the manual template path and use built-in spell check.
Template feels too decorative?
- Switch to a simpler, single-column resume template from the WPS Template Store. Replace any text boxes with normal paragraphs. Jobscan’s ATS guidance favors minimalist layouts with standard headings.
Export issues?
- Use Menu/File → Export to PDF. If PDF export fails, Save As .docx and use a trusted PDF printer tool, then re-open to verify formatting.
Running out of time?
- Prioritize: Summary + most recent role bullets + skills + cover letter close. You can refine earlier roles later.
Copy-paste prompt bank (edit lightly, then run)
- Resume summary
Write a 3–4 sentence professional summary for a [TARGET ROLE]. Emphasize [TOP 3 SKILLS/TOOLS] and [ONE METRIC OUTCOME], aligned to this job:
[JD EXCERPT]
Keep it concise and ATS-friendly.
- Transform responsibilities into achievements
Turn these responsibilities into 3 results-first bullets with strong verbs and one metric each. Reflect the JD’s priorities [LIST 2–3]:
[RESPONSIBILITIES]
- Bullet rewrite
Rewrite this bullet to lead with the result, include a concrete metric, and stay under 22 words:
[YOUR BULLET]
- Skills list
Generate a concise skills section for a [ROLE], grouped into ‘Core Skills’ and ‘Tools/Platforms,’ using phrasing from this JD without fluff:
[JD EXCERPT]
- Cover letter opening
Draft a 2–3 sentence opening for a cover letter to [COMPANY] for the [ROLE], connecting my achievement [METRIC] to their stated need [SHORT JD LINE].
- Cover letter alignment paragraph
Write one paragraph mapping my experience [3–5 bullets] to the role’s top requirements [paste lines], with one quantified outcome and a confident, concise tone.
- Cover letter closing
Write a brief closing that reiterates fit, invites next steps, and thanks the reader. Keep it to 2 sentences.
References and further reading (inline sources cited above)
- WPS Academy — A comprehensive overview of WPS AI’s in-document drafting/refining features (2024)
- WPS Help — How to use WPS Templates via Apps → Templates → Use Now
- WPS Academy — How to export a document to PDF (quick tutorial)
- WPS Academy — How to save the file (general guide)
- Jobscan — ATS-friendly resume formatting principles and template considerations (2024)
- Indeed — Recommended ATS-friendly fonts and sizes for resumes (2024)
- Harvard Extension — Concise, targeted resume and cover letter guidance (2023)
Source anchors (mentioned contextually)
- WPS Academy AI overview: WPS Academy — WPS AI features overview
- WPS Help templates path: WPS Help — How do I use a WPS template?
- WPS export to PDF: WPS Academy — How to export a document to PDF
- WPS save file basics: WPS Academy — How to save the file
- ATS-friendly resume guidance: Jobscan — ATS-friendly resume templates
- ATS fonts/sizing: Indeed — ATS resume guidance
- Cover letter structure: Harvard Extension — How to write a great resume and cover letter
- Availability policy: WPS — Online Service User Agreement